Kerboodle Support User Management

Only your school’s Administrator can add students to Kerboodle.

You can see whether students have been added to your school's account by looking at the Students section at the top of your home screen when you first log in.

If there are no student users in your school account, or you need to add more, please contact your Administrator to organise this. You can find their details in the Administrator section at the top of the home screen.

Once a student has been added to Kerboodle, they will receive instant access to all of your courses.

By default, a student's password will be the same as their username. They will be prompted to change this when they first log in.

To share log in details with your students, use our Student Slip Generator tool.

Once a student’s account has been created by the Administrator, they will receive instant access to all of your school's courses. For help on providing students with their login details, see the Student login details section on this page.

You can restrict access by removing students or year groups from a particular course. See the section on Removing students from courses on this page.

If you like, you can create smaller teaching groups within individual courses for reporting and assessment purposes. View the section on Creating teaching groups below for more information.

Use the Student Slips Generator tool to share login details with your students.

Alternatively, you can export a list of student usernames. A student's default password will be the same as their username and they will be prompted to change this when they first log in.

  • Select a course and select the User Management module.
  • Click on User Details to the right of the screen.
  • Select a year group, then click Export.
  • A CSV file with student details will be downloaded with a list of usernames for your students.

Please note that if the Administrator did not allocate a student username when they imported the details, this will be generated by Kerboodle

Teacher users can reset passwords for individual students, but for bulk password resets please contact your school’s Kerboodle Administrator. Information is available on the Administrator support page.

To reset password for an individual student, log in to your Kerboodle account, select a course and click on the User Management tab.

Select the student whose password needs to be reset and click the Preview button above the list of students. Tick the Reset Password checkbox and click OK on the message that appears. 

Click Save Changes. The student’s password will be reset to their username and they will be required to change their password when they will next log in.

All students have default access to all your school's Kerboodle courses. If you do not want a particular set of students to access a course, you can remove their access by following the steps below:

  • Select the relevant course and click on the User Management module.
  • Click Teaching Groups.
  • Click Change year group access to course.
  • Deselect the checkbox next to the group you would like to remove from the course.
  • Click Save to confirm and then Done.
  • All students in this group will no longer be able to access the course when they log in.

You can give students access again by following the same steps and re-selecting the box next to the group.

All students on Kerboodle will have default access to all the courses to which your school subscribes. Once the Administrator has imported students and groups onto Kerboodle, you can create smaller teaching groups within individual courses for assessment and reporting purposes. You can use these teaching groups to reflect your different classes or sets.

There are two different types of teaching group: a Manual group and a Self Sign-up Group.

A Manual Group allows you to select a number of students from a single year.

A Self Sign-up Group requires the students to sign themselves up. You generate a code on Kerboodle, pass this out to your students and they can then enter this when they enter the course to sign themselves up.

Note: If you want to add students from multiple year groups to a teaching group, you will need to create a Self Sign-up Group.

Creating a Manual Group

  • Select a course and select the User Management module.
  • Click Teaching Groups.
  • Select the relevant year group from the list on the right-hand side.
  • Click Create - Manual Group.
  • Give your teaching group a name.
  • Select the students you would like to add to this teaching group from the left-hand side, and click the arrow to move them across to the right. Once complete, click Save.

Creating a Self Sign-up Group

  • Select a course and select the User Management module.
  • Click Teaching Groups.
  • Click Create - Self Sign-up Group.
  • A code will be generated and show in the window next to Group Name.
  • Give your teaching group a name and change the code to something more memorable if you wish.
  • Click Save.
  • Give the code to the students you wish to join this group. They will need to log in, select the relevant course and click Join Teaching Group. They can then enter the code and click Join Group.

Speak to your Administrator about moving students up a year. They will find instructions on how to edit year groups to move students up a year in the Administrator support.

Log in to your account using the details sent to you from no-reply@kerboodle.com. If you have not seen this email, please check your Junk folder.

Select a course and go to the User Management module within that course. Select the Invite More Teachers button situated on the right-hand side of the screen. Enter the teacher details and invite the user.

The teacher will receive an invitation via email and will need to will need to click the activation link to gain access to the platform.

The Administrator is the only person who can create student users on Kerboodle. Each institution can only have one Administrator, so we recommend that you nominate the staff member who is responsible for managing student data.

To see whether or not you have an Administrator, check the top of your Kerboodle home screen when you log in.

If your school does have an Administrator, their name and contact details will be displayed in the top left of the home screen, beneath the heading Administrator.

If your school does not have an Administrator, see the section on Inviting an Administrator on this page.

We recommend that you nominate a staff member who is responsible for managing student data in your school to be your school's Kerboodle Administrator.

Log in to your account using the details sent to you from no-reply@kerboodle.com. If you have not seen this email, please check your Junk folder.

When you log in, you will see two headings at the top of the home screen - Administrator and Students. Select Invite your Administrator beneath the Administrator heading and fill in the details of your nominated member of staff.

Alternatively, you can select any course and go to the User Management module. Here you will be prompted to invite an Administrator if your school does not already have one. Follow the instructions on the screen.

An email invitation will be sent to the nominated member of staff. They will be required to activate their account within 48 hours of receiving the invitation.

Talk to your Administrator about changing the Administrator details in Kerboodle. They can do this by clicking their name at the top of the screen when they are logged in and then changing the details in the pop up that appears. Notify your new Administrator and encourage them to change their password when they log in for the first time.

If your Administrator is no longer at your institution and you do not have their log in details, please contact us and we will be able to help. Call +44 (0)1536 452960 or email support@kerboodle.com.

If you would like to share information on Kerboodle with parents, you can use the Parent Letter tool to create a letter containing information about the service, along with login details for the student.